From emails, PDFs and WhatsApp to structured data, automatically.
Kadeon extracts structured data from emails with attachments, documents sent via WhatsApp, photos taken directly from smartphones or tablets, and direct uploads. Fills in your schemas automatically — no manual data entry.
Built for teams receiving documents via email, WhatsApp, smartphone or upload
One flow, from document to ERP
Ingestion from email, WhatsApp and uploads, AI extraction, human review, export and billing — all integrated and configurable, no manual copy-paste.
Multi-channel ingestion
Connect IMAP mailboxes, receive PDFs and photos via WhatsApp bot, snap document photos with your smartphone or tablet directly from the app, and upload files from PC. Automatic dedup and a unified pipeline across all channels.
Hybrid AI extraction
Local models (MLX/GPU) with automatic fallback to external cloud servers* for load balancing and failover. You define the schema, the AI reads body and attachments (PDF, DOCX, XLSX, OCR) and fills it in. Fallback can be disabled at any time from the AI panel.
Configurable schemas
Build your document schema with a visual editor: fields, types, formats and prompts, with versioning and preview. One identity per document type.
Human review
A clear queue with color-coded statuses, keyboard shortcuts, expandable preview and quick correction: the operator validates before sending, with full tracking.
ERP export & send
Approve and send data to the ERP via API on schedule, or aggregate multiple approved orders and send them to a recipient via email from the mailbox itself.
Transparent plans & usage
Tokens, documents, storage and rate limits (day/week/month) always visible in the menu, with threshold alerts and purchasable add-ons when needed.
Up and running in four steps
From sign-up to the first document extracted, no complex configuration required.
Sign up
Create your account in one minute: Free plan included, no credit card required.
Connect your channels
Set up IMAP, activate the WhatsApp bot, snap photos from your smartphone or tablet, or upload PDFs — then define your document identity schemas.
Let the AI do the work
Documents from email, WhatsApp, smartphone photos or uploads become structured records, ready for review in the frontier queue.
Approve & send
Validate with one click and send to ERP or a recipient. Closed loop, zero data entry.
Your data, truly protected
Multi-tenant architecture with data isolation, encrypted secrets and role-based access control. Human review ensures no data is sent without approval.
Different industries, the same problem
Receiving documents via email or WhatsApp, manually extracting data, sending it to the ERP. Kadeon eliminates the manual steps for everyone.
Manufacturing & industry
Customer orders, order confirmations and RFQs arrive from dozens of suppliers via email. Kadeon extracts them and sends them to the ERP without any typing.
Logistics & shipping
Couriers send delivery notes and bills via WhatsApp to the driver or office. The system picks them up in real time and updates the warehouse ERP.
Sales & field agents
Agents snap photos of paper documents with their smartphone or send PDFs via WhatsApp. Quotes and invoices arrive already structured in the ERP.
SMBs & professional firms
One tool to receive any document from any channel: email, WhatsApp, upload or API. Customise schemas for each document type.
Your data stays in Italy
Kadeon is developed, hosted and operated entirely in Italy by STS Lab SRL. Every document is processed on our Italian GPU servers with no transit through foreign infrastructure. To ensure operational continuity, the system can automatically fall back to external cloud servers* if the local engine is unavailable or for load balancing — a transparent choice, documented in the Terms of Service and disableable at any time from the AI panel.
Italian servers
Your documents and extracted data physically reside on servers located in Italy, fully compliant with Italian and European regulations. GDPR compliance is built in, not bolted on after the fact.
Local on-premise AI
The AI extraction engine runs on GPUs installed in our Italian data centres. Documents never leave our perimeter unless cloud fallback is enabled*. You can disable fallback at any time from the AI panel to guarantee fully on-premise processing and zero data transit abroad.
Data sovereignty
Your data is yours: configurable attachment retention, deletion on request and a full audit trail of every AI run. Multi-tenant isolation, at-rest encryption (Fernet) and role-based access control (RBAC) ensure no other tenant can access your documents. No lock-in: export your records at any time.
EU AI Act Ready
The review frontier enforces mandatory human oversight before every export: an operator validates each AI extraction with full traceability. Architecture aligned with the EU Artificial Intelligence Act — explainable AI, per-run audit trail, and no binding automated decisions without human intervention.
Frequently asked questions
Answers to the most common questions before getting started.
No. Kadeon is 100% cloud-based. Sign up, connect your IMAP mailbox or activate the WhatsApp bot from the panel, and you're live in minutes. Nothing to install.
Normally no: the AI engine runs on our Italian servers. To ensure service continuity, the system may automatically use external cloud servers* if the local engine is unavailable, for load balancing or failover. You can disable this behaviour at any time from the AI panel for fully on-premise processing.
Yes. The Free plan is included at sign-up, no credit card required. You can upload documents, test extraction and explore the panel before choosing a paid plan.
Your team sends documents (PDFs, photos) to your WhatsApp bot number. The system receives them, processes them with AI and creates records in the frontier for review — exactly like email, but from a smartphone in one tap.
Ready to cut down on data entry?
Create your free account, connect email, WhatsApp or upload from your smartphone and watch your documents become structured data in minutes.
No credit card required · Free plan included
